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A Step-by-Step Guide to Safeguarding Data During IT Asset Disposition

In today’s digital world, data security is more critical than ever—especially when it comes to the disposal of IT assets. Whether you’re a school board, enterprise, healthcare provider, or small business, protecting sensitive information during IT asset disposition is non-negotiable. At VIG Computers, we specialize in secure, sustainable ITAD solutions that meet industry-leading standards.


Here’s a step-by-step guide to how you can safeguard your data during IT asset disposition—and how we can help you do it with confidence.


Step #1 - Inventory and Audit Your IT Assets


Before retiring any equipment, conduct a thorough inventory of your IT assets. This includes desktops, laptops, servers, hard drives, and any devices that may store data. Document serial numbers, device types, and user information. A detailed audit helps track every item and ensures nothing is missed.


✔️ VIG Tip: We provide clients with serialized audit reports for complete visibility.

Step #2 - Classify Sensitive Data


Identify what type of data is stored on each device—financial records, personal information, proprietary business data, or healthcare files. Classifying data allows you to apply the correct level of security during erasure or destruction.


✔️ VIG Insight: Our systems are built to manage multiple levels of data sensitivity with strict protocols.

Step #3 - Choose a Certified ITAD Partner


Not all ITAD providers are created equal. Choosing a certified partner ensures compliance with legal and environmental regulations. Look for certifications like.

  • R2v3 (Responsible Recycling)

  • RIOS (Recycling Industry Operating Standard)

Compliance with NIST 800-88 and DoD data destruction standards

✔️ VIG Advantage: We’re proudly R2v3 and RIOS certified, meaning your assets are handled to the highest standards of security and sustainability.

Step #4 - Perform Secure Data Erasure or Destruction


This is the most crucial step. Depending on your organization’s needs, you can either:


  • Wipe the data using professional-grade software

  • Degauss the drives (destroying magnetic fields)

  • Physically shred the drives for complete destruction


✔️ VIG Process: We use BitRaser software for certified, tamper-proof digital erasure and provide detailed data destruction certificates for every job.

Tip #5 - Document and Certify the Process


A transparent chain of custody is key. Your ITAD provider should deliver:


  • Asset audit reports

  • Data wipe or destruction certificates

  • A reconciliation report of all assets processed


✔️ VIG Commitment: We offer full reporting to ensure accountability and peace of mind.

Tip #6 - Sustainably Reuse or Recycle Equipment


Once data has been securely removed, devices can either be:

  • Refurbished and resold with licensed software (like Windows 11 Pro)

  • Donated to schools and community programs

  • Recycled responsibly in accordance with environmental standards


✔️ VIG Mission: We’re a Microsoft Authorized Refurbisher and committed to keeping electronics out of landfills while bridging the digital divide.

Final Thoughts


Data breaches during asset disposal can cost organizations their reputation and compliance. Don’t take the risk. Working with a certified, experienced ITAD provider ensures your data is protected every step of the way—from pickup to processing.


📞 Need help with secure IT asset disposition? Contact us today to schedule a free consultation.


VIG Computers – Sustainability, Security, and Social Impact at the Core of Every Device We Touch.


 
 
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